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A) General information

Name and Contact Details of the person responsible

City of Aschaffenburg
City Archive (Stadt- und Stiftsarchiv)
Wermbachstrasse 15
63739 Aschaffenburg

Telephone: +49 6021 330 2420

Contact details of the data protection officer

You can reach our data protection officer at:

City of Aschaffenburg
Data Protection Officer
Dalbergstrasse 15
63739 Aschaffenburg

Telephone: +49 6021 330 1200

Purposes and legal bases for the processing of personal data:

The purpose of the processing is to fulfill the public tasks assigned to us by the legislature, particularly to inform the public.

Unless otherwise stated, the legal basis for the processing of your data is Article 4 Paragraph 1 of the Bavarian Data Protection Act (BayDSG) in conjunction with Article 6 Paragraph 1 Subparagraph 1 Letter e of the General Data Protection Regulation (GDPR). Accordingly, we are allowed to process the data required to fulfill a task incumbent on us.

Recipients of Personal Data: 

The technical operation of our data processing systems is carried out by Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen.

If necessary, your data will be transmitted to the responsible supervisory and auditing authorities to exercise the respective control rights.

In order to avert dangers to security in information technology, data can be forwarded to the State Office for Information Security in the case of electronic transmission and processed there based on Art. 12 et seq. of the Bavarian E-Government Act.

Duration of storage of personal data: 

Your data will only be stored for as long as is necessary to fulfill the task in compliance with statutory retention periods.

Your rights:

If we process your personal data, you as the data subject have the following rights:

You have the right to information about the data stored about you (Article 15 GDPR).

If incorrect personal data is processed, you have the right to rectification (Article 16 GDPR).

If the legal requirements are met, you can request the deletion or restriction of processing (Articles 17 and 18 GDPR).

If you have consented to the processing or if there is a contract for data processing and the data processing is carried out using automated procedures, you may have a right to data portability (Article 20 GDPR).

If you have consented to the processing and the processing is based on this consent, you can revoke your consent at any time for the future. The lawfulness of the data processing carried out based on the consent until the revocation is not affected by this.

You have the right to object to the processing of your data at any time for reasons arising from your specific situation if the processing is carried out exclusively on the basis of Article 6 Paragraph 1 Letter e or f GDPR (Article 21 Paragraph 1 sentence 1 GDPR).

Right of appeal to the supervisory authority:

Furthermore, there is a right of appeal to the Bavarian State Commissioner for Data Protection. You can reach them under the following contact details:

Postal address: PO Box 22 12 19, 80502 Munich

Address: Wagmüllerstrasse 18, 80538 Munich

Telephone: 0049 +89 212672-0



Further information: 

For more information about the processing of your data and your rights, you can contact us using the contact details given above (at the beginning of A).

B) Information on the website

Technical implementation:

Our web server is operated by MSU. The personal data you transmit when you visit our website is therefore processed on our behalf:

Medien-Service Untermain GmbH

Weichertstr. 20

63741 Aschaffenburg



When you access this or other websites, you transmit data to our web server via your internet browser. The following data is recorded during an ongoing connection for communication between your internet browser and our web server:

  • date and time of the request;
  • name of the requested file;
  • page from which the file was requested;
  • access status (file transferred, file not found, etc.);
  • web browser and operating system used;
  • full IP address of the requesting computer;
  • amount of data transferred.

After the connection ends, the data is anonymized by shortening the IP address at domain level so that it is no longer possible to refer to individual users.


We use cookies to save your personal privacy settings. These cookies are valid for 30 days. After this time, you may need to update your personal settings. If you write a comment on our website, your name, e-mail address and website can optionally be saved in cookies. This is a convenience feature, so you don’t have to re-enter this information next time. These cookies are stored for one year. Furthermore, our online shop requires technically necessary cookies, see below.

Integration of external content: 

When you visit our website, additional services from Google (e.g., embedded videos from YouTube) are offered via a so-called two-click solution.

When the website is called up for the first time, no data is transmitted to the operator. Only after the user has consented to the opt-in procedure by clicking on the relevant page will data (including the URL of the current page and the IP address of the user/the user) be saved immediately and on each subsequent visit user*) to the respective operator. As a user, you can decide for yourself whether you agree to the activation of these offers and the data transmission. The user can revoke this consent at any time and prevent further data transmission to the operator by clicking on the corresponding button on the homepage (opt-in procedure).

Integration of YouTube videos and Vimeo: 

Videos from the external video platforms YouTube and Vimeo are integrated into our website.

By default, only placeholders are embedded that do not automatically connect to the servers of YouTube, Google or Vimeo. This means that the operator does not receive any data from the user when the website is accessed.

You can decide for yourself whether the YouTube or Vimeo videos should be activated. Only when you allow the videos to be played by clicking on “I agree” do you give your consent for the data required for this (including the Internet address of the current page and the IP address of the user) to be transmitted to the operator.

In order to save the setting desired by the user, we set a cookie that saves the parameters. However, when these cookies are set, we do not store any personal data; they only contain anonymized data to adapt the browser. The videos are then active and can be played by the user. If you would like to deactivate the automatic loading of YouTube or Vimeo videos again, you can adjust your browser settings accordingly. This also updates the cookie settings.

YouTube is an offer from YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA, a subsidiary of Google Inc., 1600 Amphitheater Parkway, Mountainview, California 94043, USA. Further information on the purpose and scope of data processing (also outside the European Union and outside the USA) as well as information on setting options to protect your privacy can be found in Google’s data protection declaration: =de. Google processes your personal data in the USA, among other places, and has therefore submitted to the EU-US Privacy Shield.

Vimeo is an offer from Vimeo, Inc., 555 West 18th Street, New York, New York 10011, USA. Further information on the purpose and scope of data processing (also outside the European Union and outside the USA) as well as information on setting options to protect your privacy can be found in the data protection declaration of Vimeo, Inc.: Vimeo, Inc. processes your personal data in the USA, among other places, and has therefore submitted to the EU-US Privacy Shield.

C) Information on individual processing

Comment Function:

For the comment function on this page, in addition to your comment, information on the time the comment was created, your e-mail address and the username you have chosen will be stored. The comments and the associated data are stored and remain on our website until the commented content has been completely deleted or the comments must be deleted for legal reasons. The comments are stored based on your consent (Article 6 (1) (a) GDPR). You can revoke any consent you have given at any time. An informal message by e-mail to us is sufficient. The legality of the data processing operations that have already taken place remains unaffected by the revocation.


As part of our press and public relations work, photos are taken at events and appointments on which you may be recognizable. You can object to the recording and/or publication.

Please use the contact details given above at the beginning of A) for your objection.